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At Norfolk SEPAC, our programs and activities are designed to be a catalyst that provide educational opportunities and resources to parents of children with special needs. Learn more about the positive impact we have and join us in bringing about positive change.
Norfolk SEPAC is a 501(c)(3) volunteer-led organization.
NORFOLK PAC BYLAWS
Norfolk Friends of SEPAC
Name of Organization
The name of the organization shall be officially recognized as the Norfolk Friends of SEPAC, also known as the Norfolk Special Education Advisory Council (Norfolk SEPAC), Norfolk SPED Advisory Council and the Parent Advisory Council (PAC).
Purpose of the Norfolk Friends of SEPAC
To advise and confer with the Special Education Department on the operation and development of special education programs.
To promote acceptance and inclusion of persons with disabilities.
To promote a network of parents of children with special needs.
To promote a network of parents and professionals involved with students with special needs in Norfolk.
To discuss matters of concern and interest for children with disabilities.
To review the annual program plan for special education services.
To provide informational forums to parents, educators, students, and professionals on issues related to education.
To facilitate communication between members of the Norfolk Friends of SEPAC and the larger community.
Terms of Membership
Membership shall be open to the general community.
Non-voting members: Director of Student Support Services (SPED)
Officers of the NSEPAC and elections
Officers of the Norfolk Friends of SEPAC shall be:
Director of Communications
Director of Finance
Director of Events and Planning
Parent Outreach Coordinator(s)
The officers of Co-Chair(s), Director of Communications, Director of Finance, Director of Events and Planning, Secretary and Parent Outreach Coordinator(s) shall be elective.
Elections shall be decided by a simple majority vote of the voting membership, subject to the presence of a quorum.
The responsibilities of the Co-Chair(s) shall be to:
Set the agenda for each meeting.
Preside at all meetings.
Coordinate the work of the SEPAC Board members and committees.
Act as liaison between the SEPAC and the Norfolk Special Education Department with regular communications with the Special Education Director.
Act as liaison between SEPAC and the Norfolk School Committee.
Prepare next Chair by sharing knowledge and expertise at the end of term.
The responsibilities of the Director of Finance shall be to:
Direct accounting operations including oversight of accounts payable and receivable, and maintenance of the general ledger
Prepare, analyze and present financial reports (income statements and balance sheets) in an accurate and timely manner
Lead the annual budgeting and planning process in conjunction with the SEPAC Board
Administer and review all financial plans and budgets
Manage organizational cash flow and forecasting
Maintain shared grant reporting calendar due dates and submissions, including all required financial deliverables as stated per grant awards and contracts
The responsibilities of the Director of Communications shall be to:
Maintain the Norfolk SEPAC communication tools including Gmail, school webpage, Facebook and Instagram
Coordinate all public communications and communications to SEPAC members, not including those communications that are the responsibility of the Secretary.
Support in marketing upcoming events, speakers, workshops, etc.
The responsibilities of the Director of Events and Planning shall be to:
Coordinate SEPAC programs
Collect feedback and propose programming recommendations
Coordinate volunteers to help plan, manage, organize and implement programs
Partner with the Director of Communications to advertise and market programs
The responsibilities of the Secretary shall be to:
Post meetings, agendas, and approved minutes according to open meeting law.
Record and post minutes of business meetings.
Coordinate the approval of the meeting minutes in a timely manner.
Maintain attendance log for purposes of voting membership.
The responsibilities of the Parent Outreach Coordinator shall be to:
Increase communication and collaboration between SEPAC and Norfolk community organizations (PTO, Lions, NCL).
Attend at least 1 SEPAC General Meeting and Volunteer for at least one SEPAC Workshop or Event
Meetings shall be held monthly, from September to June.
Sub-committees shall be created as needed.
These bylaws may be amended by a vote taken of the voting membership, subject to the quorum limitation and two-thirds majority.
The vote shall be effective only if the quorum of three members is present.
The vote shall be effective only if the membership was properly notified (meeting publicized through local newspaper, school newsletters, and/or personal mailings).
An was presented on October 11th to update the By-Laws as well as update the organization’s name of record from Norfolk Parent Teacher Association to Norfolk Friends of SEPAC.
Said organization is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations described under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by a court of competent jurisdiction in the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.